Decisions

Decisions published

03/01/2019 - Waiting Restrictions on Jubilee Street, Melton Mowbray ref: 10020    Recommendations Approved

As part of the new development, access needed to be maintained and so some parking was prohibited. The new business units have been in operation for some time, and as there have been no reports of parking obstructing their access/egress it was considered that this area could be left unrestricted. This will reduce the impact of the “no waiting at any time” restrictions elsewhere. With regard to parking at the end of the cul-de-sac on Charlotte Street, parking on the footpath should be strongly discouraged. There is additional parking, albeit time-limited, on Charlotte Street.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 03/01/2019

Decision:

To implement waiting restrictions on Jubilee Street, Melton Mowbray.

Lead officer: Hayley Hudson


02/04/2019 - Street lighting alterations for Ashby Town Council at St Helen's Church ref: 10181    Recommendations Approved

To support commercial trading and carrying out work on behalf of a Town Council to beautify the local area.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 02/04/2019

Decision:

To enter into an agreement for Highways Delivery to undertake works for Ashby Town Council by replacing old lanterns with DW Windsor decorative fittings, plus painting the existing columns.

Lead officer: Hayley Hudson


29/03/2019 - Extension of the hire arrangements for the Temporary Vertical Containment Barriers on Soar Valley Way ref: 10180    Recommendations Approved

The TVCBs were originally installed in November 2018 as an emergency installation following a serious Road Traffic Accident.
It was essential that the TVCBs were erected immediately in order to protect road-users and to maintain two running lanes (in both directions).
The original emergency order has now expired but the hire of the TVCBs, including any relocation and removal during the repair work, will need to continue until the parapet replacement works are complete.
This is currently planned for mid-July 2019 and an extension of the hire period until the end of August 2019 would be appropriate.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 29/03/2019

Decision:

To extend the hire arrangements for the Temporary Vertical Containment Barriers (TVCBs) which are currently being utilised on Soar Valley Way in order to protect the damaged bridge parapets.

Lead officer: Hayley Hudson


02/04/2019 - Relocation of a street light on Leicester Road, Blaby ref: 10179    Recommendations Approved

To support commercial trading, bring in additional income from third party works and demonstrate value for money from the in-house provider.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 02/04/2019

Decision:

To enter into a sub-contract agreement for Highways Delivery to undertake the relocation of street light on Leicester Road, Blaby.

Lead officer: Hayley Hudson


29/03/2019 - Relocation of a street light on Church Lane, Whitwich ref: 10178    Recommendations Approved

To support commercial trading, bring in additional income from third party works and demonstrate value for money from the in-house provider.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 29/03/2019

Decision:

To enter into a sub-contract agreement for Highways Delivery to undertake the relocation of a street light on Church Lane, Whitwich.

Lead officer: Hayley Hudson


22/03/2019 - Relocation of a street light on Church Street, Donisthorpe ref: 10177    Recommendations Approved

To support commercial trading, bring in additional income from third party works and demonstrate value for money from the in-house provider.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 22/03/2019

Decision:

To enter into a sub-contract agreement for Highways Delivery to undertake the relocation of a street light on Church Street, Donisthorpe.

Lead officer: Hayley Hudson


13/02/2019 - Patching 2019 Framework Contract ref: 10109    Recommendations Approved

An amendment is required to the original Officer Decision Record relating to the Patching 2019 Framework Contract. This is due to the subsequent non-acceptance of Intention to Award letters issued to Premier Road Surfacing for Lots 1 and 3. It is understood that this decision was made due to concerns regarding the amount of investment required to take on the position of Lead Contractor in all three lots. Lot 2 is unaffected as both Premier Road Surfacing Limited and Thomas Bow Limited have confirmed acceptance of the Council’s Intention to Award.

In accordance with contract documentation, procurement rules and discussion with Commercial Specialist, the Council has reassessed the tender evaluation scoring to arrive at revised awards for Lots 1 and 3.

The appointment of Premier Road Surfacing Limited (Lot 2) and Thomas Bow Limited (Lots 1 and 3) as Lead Contractors still offers potential savings compared against comparable services offered under the current patching contract. It is proposed to allow this award to continue through the original ten-day standstill period.

The appointment of Thomas Bow (Lot 2) and Jordan Road Surfacing Limited (Lots 1 and 3) as Reserve Contractors will provide resilience for the service and competition when considering new Pricelist items.

Excellent quality submissions were received from all three contractors to back up their submissions – Thomas Bow scored highest in quality.

The County Council’s Treasurers financial checks have been completed on Premier Road Surfacing Limited and Thomas Bow Limited with both Contractors meeting the requirements – Jordan Road Surfacing is the current contractor but will be re-checked prior to any award.

References are acceptable.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 13/02/2019

Decision:

To rescind and replace the originally approved Officer Decision Record of 5th February 2019 for the appointment of contractors to Lots 1, 2 and 3 of the Patching 2019 Framework Contract and appoint as follows:
Lot 1 - Thomas Bow Surfacing Limited (Lead Contractor)
Lot 1 – Jordan Road Surfacing Limited (Reserve Contractor)
Lot 2 - Premier Road Surfacing Limited (Lead Contractor)
Lot 2 - Thomas Bow Limited (Reserve Contractor)
Lot 3 - Thomas Bow Surfacing Limited (Lead Contractor)
Lot 3 - Jordan Road Surfacing Limited (Reserve Contractor)

Lead officer: Hayley Hudson


13/02/2019 - First year extension of the BACEM supply contract awarded to H & B. ref: 10100    Recommendations Approved

1.H & B has performed in a satisfactory manner.
2.There is a condition in place between Leicestershire County Council and the Contractor in Contract Data Part 1 that the contract may be extended in increments of 12 months, up to a maximum of 24 months.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 13/02/2019

Decision:

To award the first year extension of the BACEM supply contract from 1st April 2019 to 31st March 2020 to H & B.

Lead officer: Hayley Hudson


15/02/2019 - Second year extension of the Public Rights of Way contract awarded to T & G Services Ltd. ref: 10105    Recommendations Approved

1. T & G Services has performed in a more than satisfactory manner.
2. There is a condition in place between the County Council and the Contractor in Contract Data that the contract may be extended in increments of 12 months, up to a maximum of 36 months.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 15/02/2019

Decision:


To award the second year extension of the Public Rights of Way contract from 1st April 2019 to 31st March 2020 to T & G Services (Leicestershire) Ltd.

Lead officer: Hayley Hudson


08/02/2019 - Traffic Signs Supply Contract 2019 ref: 10069    Recommendations Approved

The County Council currently purchases all Permanent and Temporary Road Signs through ESPO procured contracts. These contracts come to an end on the 31st March 2019. The current contracts are unwieldy and in need of a complete refresh to make them workable. ESPO was not willing to undertake this work at a reasonable price so it was decided to carry out this work in-house. The new framework contracts are intended to start on1st April and will be for two years with potential extensions to four years.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 08/02/2019

Decision:

To appoint the following companies to the Traffic Signs Supply Contract 2019:
Lot 1 – Permanent Traffic Signs – Hirst Signs Ltd, Mallatite Ltd, Nuneaton Signs Ltd, Tennants UK Ltd
Lot 2 – Temporary Traffic Signs – Barhale Construction PLC, Screenprint

Lead officer: Hayley Hudson


13/02/2019 - 5 month extension to the Minor Civils Works Contracts to 5 Contractors ref: 10099    Recommendations Approved

1.Crown and CF Construction have both performed satisfactorily. Allroads has needed to take some minor corrective actions to improve their signing and guarding, however each action has been rectified swiftly and satisfactorily. Leicester City Council is the main user of Allroads for minor civils works.
2.There is a condition in place between the County Council and the Contractor that the contract may be extended in increments of 12 months up to a maximum of 24 months. However, the Contract has only been extended by the minimum length of time it is expected to take to get a new “Framework” contract in place.
3.Leicester City Council has utilised all of the framework contractors apart from Crown.
4.Therefore, all 5 of the contractors have been used through the contract.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 13/02/2019

Decision:

To award 5 months extension to the Minor Civils Works Contracts:
- Lots 1 to Premier, Allroads, CF, Crown and North Midlands; and,
- Lot 2 to North Midlands, Crown and CF
Both contracts will run from 3rd January 2019 to 1st June 2019.

Lead officer: Hayley Hudson


15/01/2019 - Appointment of F M Conway Ltd to the Gully Emptying Contract 2019 ref: 10061    Recommendations Approved

Leicestershire County Council currently delivers gully emptying through a combination of hired vehicles with agency staff and ad-hoc gully emptying contracts. Over the last two years or so years, the Council has collected enough data to enable it to derive a more structured approach to gully emptying generally based on a 10 and 20 month emptying cycle. Using this approach, it needs to empty circa 92,000 gully pots per year to maintain the asset in good order. An approved business case highlights the benefits of having a longer-term contract in place with a sole provider which has responsibility for all gully emptying. The Council will retain crews for jetting and reactive work. The new contract is intended to start on the 1st April 2019 and will be for three years with potential extensions to five years. The new contract requires the Contractor to provide all Traffic Management and also to provide information to support the Council noticing works in advance. The Tender submitted by Messrs Drainage 2000, whilst the lowest in price, does not come out highest ranked overall because 1. Their Quality marks are a lot lower than Messrs FM Conway; in particular quality assessors have concerns over H&S responses and IT / reporting provision which is an important part of the contract. 2. The pricing structure is unusual and would give the County Council problems in particular with top-up jetting work.

Decision Maker: Director of Environment and Transport

Decision published: 15/04/2019

Effective from: 15/01/2019

Decision:

To appoint the Messrs F M Conway Ltd for the Gully Emptying Contract 2019.

Lead officer: Hayley Hudson