Decision details

Appointment of F M Conway Ltd to the Gully Emptying Contract 2019

Decision Maker: Director of Environment and Transport

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


Leicestershire County Council currently delivers gully emptying through a combination of hired vehicles with agency staff and ad-hoc gully emptying contracts. Over the last two years or so years, the Council has collected enough data to enable it to derive a more structured approach to gully emptying generally based on a 10 and 20 month emptying cycle. Using this approach, it needs to empty circa 92,000 gully pots per year to maintain the asset in good order. An approved business case highlights the benefits of having a longer-term contract in place with a sole provider which has responsibility for all gully emptying. The Council will retain crews for jetting and reactive work. The new contract is intended to start on the 1st April 2019 and will be for three years with potential extensions to five years. The new contract requires the Contractor to provide all Traffic Management and also to provide information to support the Council noticing works in advance. The Tender submitted by Messrs Drainage 2000, whilst the lowest in price, does not come out highest ranked overall because 1. Their Quality marks are a lot lower than Messrs FM Conway; in particular quality assessors have concerns over H&S responses and IT / reporting provision which is an important part of the contract. 2. The pricing structure is unusual and would give the County Council problems in particular with top-up jetting work.


To appoint the Messrs F M Conway Ltd for the Gully Emptying Contract 2019.

Alternative options considered:

The option of whether to accept or not Variant Tenders was considered with Central Procurement prior to issuing the tender documents. It was decided not to permit Variant Tenders.

Details of any conflict of interest declared by any member of the executive or other member consulted which relates to the decision: None.

Equalities and Human Rights Implications: None.

Contact: Hayley Hudson Email:

Publication date: 15/04/2019

Date of decision: 15/01/2019